Once it’s set up, older messages are moved automatically into the online archive to keep the size of the primary Outlook mailbox under control. The online archive appears as a separate mailbox in the left column of Outlook. Online archive (Office 365) Office 365 supports online archives for long-term mail storage, especially for oversized mailboxes. It’s still available ( File / Info / Tools / Mailbox Cleanup / AutoArchive), but it’s not recommended: PST files are notoriously tricky to work with, hard to back up, and prone to corruption. PST file stored on the hard drive of your computer. Since this is Microsoft, the word “archive” is used for three completely different things.Īrchive button (Outlook) The Archive button moves messages to a folder named “Archive.” It’s just a folder, like Inbox and Sent Items.ĪutoArchive (Outlook) AutoArchive is an antiquated option in Outlook to move messages to a separate. It’s sloppy housekeeping and I’ll judge you. Don’t leave 30,000 messages in your Inbox. Use the Backspace key to file a message.The Archive button creates a simple workflow:
Hit Backspace, a message is moved to the Archive folder. It’s a one-click option to clear mail from the Inbox without deleting it. The Archive button moves an email message to a folder named “Archive.” That’s it. Some of you may decide it’s your new best friend. The Archive button appeared a couple of years ago without any fanfare and, I’ll be damned, it’s pretty useful.
You haven’t noticed it because we have trained ourselves for twenty years to let our eyes slide over anything in Outlook that we don’t use. Outlook has an Archive button, right next to the Delete button.
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